Privacy notice
This portal is run by the Embodied AI Lab at the Institute for Dynamic Systems and Control, ETH Zurich, led by Carlo Sferrazza, to recruit PhD students. This notice explains what happens to the information you and your referees provide.
What is collected
- From you: your email address, name, current position and institution, an optional website link, your CV, transcripts and statement of purpose, and the names, institutions and email addresses of your referees.
- From your referees: their letters of recommendation. Letters are confidential and are never shown to you.
- During the review: notes and scores made by the people evaluating applications. These are internal.
Why
Only to evaluate your application, contact you and your referees about it, and organise the recruiting process.
Who can see it
Carlo Sferrazza and the members of the lab involved in evaluating applications. Your information is not sold or shared with anyone else.
Where it is stored
- The application database and uploaded files are stored with Supabase in Zurich, Switzerland.
- Copies of submitted applications are kept on ETH Zurich's polybox storage in Switzerland.
- The website is served by Vercel, and emails are sent through Resend. These services process data only on our behalf.
- All connections are encrypted (HTTPS).
How long
Applications are kept for the recruiting round they belong to and deleted at the latest 24 months after it ends, unless you join the group. You can ask for earlier deletion at any time.
Your rights
You can ask to see, correct or delete your data, or withdraw your application, by writing to csferrazza@ethz.ch. Referees can do the same for their letters.